Mavin Construction: Making Critical Information Accessible with CMiC ERP

Introduction

Since its founding in 2012, Mavin Construction has built a reputation for delivering exceptional general contracting services across diverse markets, including healthcare, higher education, industrial, ecclesiastical, and corporate headquarters. Based in Greenville, South Carolina, Mavin generates $25 million annually, managing projects that range from $1 million to $15 million, while remaining agile enough to take on smaller maintenance jobs.

Despite their success, Mavin faced operational challenges as they expanded. Critical data trapped in outdated systems and manual processes hindered collaboration and delayed decision-making. To maintain their growth and improve operational efficiency, Mavin turned to CMiC for a unified ERP solution that could provide real-time access to enterprise-wide information.

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The Challenges: Outdated Systems Creating Barriers

As Mavin scaled its operations, they identified key inefficiencies holding them back:

• Limited Scalability of Legacy Systems: Mavin’s reliance on Sage 100, a basic platform lacking flexibility and power, restricted their ability to manage a wide variety of projects.
• Bottlenecked Information Flows: Critical data was stored in spreadsheets and desktops, creating delays and making real-time updates nearly impossible.
• Time-Intensive Administrative Tasks: Searching for data, handling paper documents, and managing approvals manually took time away from high-value activities.

These challenges underscored the need for a robust, integrated ERP solution that could streamline workflows and make information accessible across the organization.

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The Solution: CMiC’s Unified Platform

Mavin adopted CMiC’s ERP system to address these operational bottlenecks. CMiC’s platform provided a range of tools designed to improve efficiency, enhance collaboration, and provide real-time data access.

1. Integration Across Teams and Locations

CMiC seamlessly connected Mavin’s field and back-office operations, ensuring that critical information flowed freely and accurately between teams in real-time.

2. Enhanced Mobility

With CMiC’s mobile application, employees could access and update information on handheld devices, whether at job sites or in the office. This flexibility kept workflows moving and reduced delays caused by manual data transfers.

3. Enterprise-Wide Data Accessibility

CMiC’s Enterprise Content Management (ECM) module gave Mavin’s team a single source of truth. From project managers to leadership, everyone could access accurate and up-to-date data, improving transparency and decision-making.

“From the perspective of a partner, having everybody working in one system and having full transparency—like being able to review everyone’s submittal logs—is really valuable. Searching for Excel files takes time away from analyzing valuable data insights and applying them. A single system is especially important for someone with oversight responsibilities.” – Todd Malo, Managing Partner, Mavin Construction LLC.

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The Results: Operational Transformation

By implementing CMiC ERP, Mavin achieved significant improvements across their operations:

Streamlined Workflows

Managing subcontractor change orders directly within CMiC’s system drastically reduced the time spent on paper-based tasks and manual approvals. This streamlined workflow freed up resources and increased efficiency.

Efficient Invoice Management

Through CMiC’s Imaging and Workflow modules, project managers were able to electronically approve invoices and sign documents via DocuSign integration. This eliminated bottlenecks and sped up financial processes.

Real-Time Data Access

Critical information was no longer siloed or trapped in spreadsheets. CMiC provided enterprise-wide access to up-to-date data, empowering teams to collaborate effectively and make informed decisions faster.

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A Path Forward for Construction Companies

Mavin Construction’s partnership with CMiC highlights the importance of modern ERP solutions in today’s construction industry. By eliminating inefficiencies, automating processes, and providing enterprise-wide accessibility, CMiC enabled Mavin to operate with greater agility and precision.

For companies facing similar challenges, Mavin’s success demonstrates how the right technology can drive operational excellence and support sustainable growth.

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Discover Mavin Construction’s Success Story

Learn how Mavin Construction optimized workflows and made critical information accessible across the enterprise with CMiC ERP.

Click here to read the full Mavin Construction Case Study.